WEDDING PLANNING & ON-DAY COORDINATION
Planning your wedding should feel exciting—not overwhelming. At Vocal Events, our professional Wedding Planning and On-Day Coordination services are designed to take the stress out of your big day, so you can focus on what truly matters: celebrating your love.
With over 25 years of experience in the wedding industry, Jamie Cartner brings a wealth of knowledge, creativity, and calm professionalism to every wedding. Whether you’re just starting your planning journey or need an expert to step in and bring everything together, we offer flexible packages tailored to suit your needs.
From full-service wedding planning to seamless on-day coordination, we work closely with you to design, organise, and deliver a wedding that reflects your vision and runs effortlessly. Our services include supplier coordination, timeline creation, logistics management, and on-the-day support—ensuring every detail is handled with care.
Choose from our packages below to find the perfect level of support for your wedding.
Let Vocal Events be your trusted partner in creating a stress-free, beautifully executed wedding experience.
Wedding Meet & Greet Expo Vendor List available now
VIP Gold Wedding Planning
A Complete, start-to-finish Planning experience.
From the first ideas through to the final farewell, we manage every detail with care, professionalism and creativity — so you can enjoy the journey as much as the day itself
What's included:
• Full Wedding planning from engagement to wedding day.
• Budget creation and management
• Vendor sourcing, meetings and negotiations
• Styling guidance and cohesive design planning
• Ongoing vendor and contract management
• Detailed ceremony and reception timelines
• Full wedding day coordination (12+ hours)
• Professional reception MC Service
• Troubleshooting, contingencies and calm support on the day
Relax, celebrate and trust that everything is in expert hands
Silver Wedding Planning
You Choose your dream team — we manage the details
Ideal for couples who enjoy selecting their own suppliers but want expert oversight to bring everything together seamlessly.
What's included:
• Planning meeting to align vision and priorites.
• Coordination of all vendors sourced by you
• Creation of a detailed wedding day run sheet
• Floor plans and logistics planning
• Unlimited support in the final weeks
• Final vendor confirmations
• On-the-day coordination (up to 10 hours)
• Professional reception MC Service
All the control, none of the stress
On-Day Coordination with Reception MC
From "I Do" to the final toast — seamless, professional, and stress-free.
This package combines expert wedding coorfination with a confident, friendly reception MC, ensuring your entire celebration flows effortlessly.
What's included:
• Pre-Wedding handover meeting (2 - 4 weeks prior)
• Review of your run sheet, timings and vendor details.
• Final Confirmations with suppliers
• A dedicated on-the-day coordinator (up to 12hrs with reception MC services)
• Management of Ceremony and reception flow.
• Cueing key moments throughout the day
• Point of contact for the venue, vendors and guests
• Professional reception MC Services
• Guest and Wedding Party announcements
• Smooth transitions between formalities
• Liaison with DJ/band and venue staff
• Warm, relaxed crowd engagement
One trusted professional managing the whole experience.
On-Day Coordination
You've done the planning — now let us take the reins on the day.
This package is perfect for couples who have organised their own wedding but want a professional to manage the timing, logistics and vendors so nothing falls on friends or family.
What's included:
• Pre-Wedding handover meeting (2 - 4 weeks prior)
• Review of your run sheet, timings and vendor details.
• Final Confirmations with suppliers
• A dedicated on-the-day coordinator (up to 10hrs)
• Management of Ceremony and reception flow.
• Cueing key moments throughout the day
• Point of contact for the venue, vendors and guests
Enjoy your day knowing everything is taken care of.
