WEDDING PLANNING &
ON-DAY COORDINATION
Let Vocal Events be your trusted partner in creating a stress-free, beautifully executed wedding experience.
Planning your wedding should feel exciting—not overwhelming. At Vocal Events, our professional Wedding Planning and On-Day Coordination services are designed to take the stress out of your big day, so you can focus on what truly matters: celebrating your love.
Planning your wedding should feel exciting—not overwhelming. At Vocal Events, our professional Wedding Planning and On-Day Coordination services are designed to take the stress out of your big day, so you can focus on what truly matters: celebrating your love.
From full-service wedding planning to seamless on-day coordination, we work closely with you to design, organise, and deliver a wedding that reflects your vision and runs effortlessly. Our services include supplier coordination, timeline creation, logistics management, and on-the-day support—ensuring every detail is handled with care.
Choose from our packages below to find the perfect level of support for your wedding.
VIP Gold Wedding Planning
A Complete, start-to-finish Planning experience.
From the first ideas through to the final farewell, we manage every detail with care, professionalism and creativity — so you can enjoy the journey as much as the day itself
What's included:
• Full Wedding planning from engagement to wedding day.
• Budget creation and management
• Vendor sourcing, meetings and negotiations
• Styling guidance and cohesive design planning
• Ongoing vendor and contract management
• Detailed ceremony and reception timelines
• Full wedding day coordination (12+ hours)
• Professional reception MC Service
• Troubleshooting, contingencies and calm support on the day
Relax, celebrate and trust that everything is in expert hands
Silver Wedding Planning
You Choose your dream team — we manage the details
Ideal for couples who enjoy selecting their own suppliers but want expert oversight to bring everything together seamlessly.
What's included:
• Planning meeting to align vision and priorites.
• Coordination of all vendors sourced by you
• Creation of a detailed wedding day run sheet
• Floor plans and logistics planning
• Unlimited support in the final weeks
• Final vendor confirmations
• On-the-day coordination (up to 10 hours)
• Professional reception MC Service
All the control, none of the stress
On-Day Coordination with Reception MC
From "I Do" to the final toast — seamless, professional, and stress-free.
This package combines expert wedding coorfination with a confident, friendly reception MC, ensuring your entire celebration flows effortlessly.
What's included:
• Pre-Wedding handover meeting (2 - 4 weeks prior)
• Review of your run sheet, timings and vendor details.
• Final Confirmations with suppliers
• A dedicated on-the-day coordinator (up to 12hrs with reception MC services)
• Management of Ceremony and reception flow.
• Cueing key moments throughout the day
• Point of contact for the venue, vendors and guests
• Professional reception MC Services
• Guest and Wedding Party announcements
• Smooth transitions between formalities
• Liaison with DJ/band and venue staff
• Warm, relaxed crowd engagement
One trusted professional managing the whole experience.
On-Day Coordination
You've done the planning — now let us take the reins on the day.
This package is perfect for couples who have organised their own wedding but want a professional to manage the timing, logistics and vendors so nothing falls on friends or family.
What's included:
• Pre-Wedding handover meeting (2 - 4 weeks prior)
• Review of your run sheet, timings and vendor details.
• Final Confirmations with suppliers
• A dedicated on-the-day coordinator (up to 10hrs)
• Management of Ceremony and reception flow.
• Cueing key moments throughout the day
• Point of contact for the venue, vendors and guests
Enjoy your day knowing everything is taken care of.
Photo Gallery -
courtesy Salty Oak Photography
